Signatures and parties
Define who signs, manage the parties, and collect electronic signatures.
In Pactmint, parties are contract data, not clause text. That means you control who signs — adding, editing, reordering, or removing parties — without touching the wording, and both the exported document and the signing flow always reflect that same list.
Managing the parties
Above the party cards, at the top of the document, click Manage parties to open the management panel. If the contract has no parties yet (an imported one, for example), you'll see an Add signers button instead.
From there you can:
- Add a party and set its role (e.g. Landlord), its display name (e.g. THE LANDLORD), and its type.
- Edit any party, reorder by dragging the handle, or remove one that no longer applies.
- Capture optional identification details: full name, ID type and number, and address. These print under the signature line in the exported document.
Changes apply on save: a single operation records additions, edits, and reorderings.
Party types
Each party has a type that defines where its signature appears:
- Principal party — the contract's main signers.
- Witness — grouped into their own section, under a Witnesses heading, both in the editor and in the exported document.
Required and optional signers
By default, every party must sign for the contract to be fully executed. If a signature is desirable but not essential (a witness, for example), open that party and turn off Signature required.
- Optional parties show an Optional label instead of Pending.
- An optional signature does not block the contract from being executed.
- A contract whose parties are all optional never executes automatically.
Removing — or marking as optional — the last required party that was still pending can complete the contract right then. Pactmint confirms this when you save.
Collecting signatures
There are three paths to a signature; they all coexist on the same contract and share the same completion math.
As the contract owner, click an unsigned party's card and choose Sign as…. You can sign on behalf of any party (handy when you are one of the signers).
Generate a read-only link from Share. Whoever opens it can sign by choosing which party they represent. Revoking the link disables signing through it.
Invite a signer by email from the recipients dialog. Each invitation is pinned to a party: the recipient can only sign as the party you invited them as, not another. Optional parties are flagged in the selector with an "optional signature" note.
Capturing the signature
On any of the paths, the signer captures their signature two ways — Type their name or Draw it — and confirms a consent statement. Pactmint stores the signature with a timestamp, plus the IP address and user agent when the signature arrives through a link, as evidence of intent to sign.
This is an electronic signature of intent: it records name, date, consent, and origin data. It is not an advanced or qualified signature backed by a certification authority (eIDAS or equivalents).
Contract progress and status
The contract status advances automatically and in one direction only:
- Draft — just created.
- In review — when you generate the first link or invite the first recipient.
- Signed — with the first recorded signature.
- Executed — when all required parties have signed.
Only required parties count: an unsigned optional witness doesn't stop execution. When the contract is executed, Pactmint emails the signers and the owner with the signed document attached.
In the exported document
The signature block in the PDF and Word file is built from this same list of parties: principals first, then witnesses, with the identification details and the optional-signature marker where applicable. See Export and share for the details.